Request for Medical Records for Children and Young People

The Information Commissioner’s Office states that parents can make subject access requests on behalf of their children who are too young to make their own request. A young person aged 12 or above is generally considered mature enough to understand what a subject access request is, however, each case must be judged on its own merits.
 
Children and young people with capacity have a legal right to access their own records, and can allow or prevent access by others, including their parents .
 
Any parental access to a child’s records must be in the child’s best interests.

What rights do non-resident parents have in relation to access to their child's medical records?

Separated parents with parental responsibility have as much entitlement to information as non-separated parents. However, if the Trust knows parents are separated, and a request for medical records is obtained from the non-resident parent, we may wish to ensure as good practice that the other parent is aware of the request.
 
To access a copy of your child’s health records, please complete the form to the right of this page and send it, together with copies of two pieces of identification (one from section A and one from section B)

Section A - Something to prove who you are

  • UK Passport
  • Passport from eligible countries including EU/EEA
  • Driving licence (driving licences without a photo are not acceptable)
  • EU/EEA National Identity card
  • UK birth certificate (under 18s only)
  • National Insurance Card (Under 18s only)
  • Medical card (under 18s only)

Section B - Something with your current home address (less than three months old)

  • Utility bill
  • Phone bill
  • Local authority council tax bill
  • HMRC tax code notification
  • Benefits or pensions notification letter confirming the right to benefit
In the case of a child or young person please also sent in a copy of their birth certificate or their passport if they have their own passport.
 
* If a child or young person does not agree to disclosure there are still some circumstances in which information can be disclosed for example, when it is in the best interests of the child or young person who does not have the maturity or understanding to make their own decision about disclosure

How much will it cost?

From 4 July 2016 the Trust will invoice you for payment prior to your records being prepared for disclosure. Once you have paid for your records, we will prepare them for disclosure to you.
 
Fees are as follows:
 
Up to 10 pages of records: £10 + £10 for imaging
Up to 25 pages of records: £25 + £10 for imaging
Over 25 pages and images: £50 including imaging
To view records £10 with the above fees applying if copies taken.
 
Please send your request to the following postal address:
 
Information Governance Team
Deceased Records Office
Perimeter Road
Medway NHS Foundation Trust
Medway Maritime Hospital
Windmill Road
Gillingham
Kent
ME7 5NY