Data Access Request

Data Access Request 

1. Organisation name
   Medway NHS Foundation Trust
2. Which system do you use to log requests?
   Access Database
3. Which software do you use for redaction?
   Adobe Pro
4. Do you use software to remove duplicate pages?
   Yes
5. Which software do you use to remove duplicate pages?
   Adobe Pro
6. Which types of requests do your teams deal with?
   DSARs from data subject/relative Y
   AHR (deceased) from relatives Y
   Legal claims against the organisation N – dealt with by Legal Services
   Police Y
   Court Orders Y
   MOD Y
   Other NHS/GP N – Referred to appropriate department
   GMC – No requests
   Insurance companies – Treated as SARS once agreed by named individual
   Medico legal companies – Legal Team
   Other Tribunal – Legal/HR/SARS if appropriate
7. What was your overall compliance rate for DSARs for 2022?
   41%
8. How many requests do you receive per month? (include all types of requests) ie please provide figure for March 2023
   189
9. Approximately how many per month do you apply the 2 month extension to?
   Not recorded
10. How many requests do you currently have open?
    700
11. How many requests are currently overdue?
    650
12. What A4C band/Grade are the staff who deal with logging requests?
    Band 2 and 3
13. What A4C band/Grade are the staff who deal with reviewing and redaction of requests?
    Band 2 and 3
14. What A4C band/Grade is the Supervisor of this team?
    Band 5
15. How many staff do you have in the team – and how many of each A4C band/Grade?
    1x Band 2, 3x Band 3.
16. Are your records
    Paper only
    Electronic only
    A mix of paper and electronic Yes
17. Do you outsource any part of your requests?
    Yes – photocopying/scanning
    Yes – redaction
    No – Other No
18. If yes, who do you outsource to? N/A